Solved by verified expert:Evaluating Electronic Document Management and Electronic Records Management Systems Download a copy of your assigned software package (see below) and install it on a laptop or other computer. If not available, run through a trial version on the Web site or check some tutorial videos on Youtube. Prepare an evaluation report based on the following chart. Describe what the software does and how it works. In addition, your report should include two or three screenshots of the software working on your computer. Use the matrix showing the performance of the software against the following evaluation criteria. Finally, you need to make a recommendation as to whether you would recommend the software for deployment in a small office. Citation: APA format. Topic Question Functionality What are the major functions of the software? Licensing Is it Open Source? If not, how is it licensed? Infrastructure What platforms does the product support? Is any additional software or licensing required? Growth Potential What level of scalability, availability and replication does the product offer? Administration What installation requirements, security, and user and group account management tools are available? User interfaces Is it easy to use? Is it Web browser-based? Can it be accessed via wireless or voice systems? Additional tools Are their options for additional functionality and tools? Does the system work well with other commonly used programs (e.g. MS Word)? Document versioning Does the product include a document repository and baselining tools? Can you retrieve earlier versions or save versions by author? Document routing What workflow capabilities does the product offer? Is document routing tied to e-mail and collaboration tools? User change notification Can you flag document changes sent via e-mail, pager or other mobile devices? Developer tools Does the product offer the ability to create custom document management applications, application program interface access, multiplatform tools or integration with other agency applications? Training Will training be needed for administrators or end users? What training tools are available? Documentation Is hard-copy and online documentation available? How accessible is it? Is it detailed enough? Company What type of company is supporting the product? Small? Large? Do they have additional products? Cost Does the vendor charge per user or per CPU? How long will it take to recoup the initial investment? What will ongoing maintenance cost? Customer Base How long has the product been on the market? How many customers are there? What lines of business are they in? You may add other factors that you think should be part of a software product evaluation process. Your assignment is: Software Package Student Assigned OpenDocMan This is the topic I have been assigned. Your assignment will be graded according to the following rubric: Criteria Outstanding (4) Above Average (3) Average (2) Below Average (1) Missing (0) Evaluation criteria At least two additional criteria were used and all the existing criteria. One additional criterion was used and all the existing criteria. All the existing criteria were used. Not all the existing criteria were used. Description of software product Excellent description of product including five or more screen shots Well written description of the product including effective screenshots Adequate description of product: good text and at least one screenshot No screen shots or poorly written description Good evaluation of factors Detailed descriptions of the software in relation to each evaluation criterion Detailed descriptions of the software in relation to most evaluation criteria Good descriptions of the software in relation to most evaluation criteria Few descriptions of the software in relation to the evaluation criteria Well-constructed recommendations with good grammar and spelling Well-constructed recommendations that utilize a significant number of the evaluation criteria, error free Well-constructed recommendations that utilize some of the evaluation criteria and errors do not interfere with meaning Recommendations that are supported by the evaluation criteria with few errors Recommendations that are NOT entirely supported by the evaluation criteria with errors Documentation quality Excellent use of Office features, including headings, page numbers. table formatting, and printing Good use of Office features, including headings, page numbers, table formatting, and printing Minimum formatting Little formatting and unattractive printout Timeliness Late Submission Not Accepted!
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Evaluating Electronic Document Management and Electronic Records
Management Systems
Download a copy of your assigned software package (see below) and install it on a laptop or
other computer. If not available, run through a trial version on the Web site or check some
tutorial videos on Youtube.
Prepare an evaluation report based on the following chart. Describe what the software does and
how it works. In addition, your report should include two or three screenshots of the software
working on your computer. Use the matrix showing the performance of the software against the
following evaluation criteria. Finally, you need to make a recommendation as to whether you
would recommend the software for deployment in a small office.
Citation: APA format.
Topic
1. Functionality
2. Licensing
3. Infrastructure
4. Growth Potential
5. Administration
6. User interfaces
7. Additional tools
8. Document
versioning
9. Document routing
Question
What are the major
functions of the software?
Is it Open Source? If not,
how is it licensed?
What platforms does the
product support? Is any
additional software or
licensing required?
What level of scalability,
availability and replication
does the product offer?
What installation
requirements, security, and
user and group account
management tools are
available?
Is it easy to use?
Is it Web browser-based?
Can it be accessed via
wireless or voice systems?
Are their options for
additional functionality and
tools? Does the system
work well with other
commonly used programs
(e.g. MS Word)?
Does the product include a
document repository and
baselining tools? Can you
retrieve earlier versions or
save versions by author?
What workflow capabilities
10. User change
notification
11. Developer tools
12. Training
13. Documentation
14. Company
15. Cost
16. Customer Base
does the product offer? Is
document routing tied to email and collaboration
tools?
Can you flag document
changes sent via e-mail,
pager or other mobile
devices?
Does the product offer the
ability to create custom
document management
applications, application
program interface access,
multiplatform tools or
integration with other
agency applications?
Will training be needed for
administrators or end
users? What training tools
are available?
Is hard-copy and online
documentation available?
How accessible is it? Is it
detailed enough?
What type of company is
supporting the product?
Small? Large? Do they
have additional products?
Does the vendor charge per
user or per CPU? How long
will it take to recoup the
initial investment? What will
ongoing maintenance cost?
How long has the product
been on the market? How
many customers are there?
What lines of business are
they in?
You may add other factors that you think should be part of a software product evaluation
process.
Your assignment is:
Software Package
OpenDocMan
Student Assigned
This is the topic I have been assigned.
Your assignment will be graded according to the following rubric:
Criteria
Outstanding (4)
At least two
additional criteria
Evaluation criteria were used and all
the existing
criteria.
Above Average
(3)
Average
(2)
Below Average
(1)
One additional
criterion was
used and all the
existing criteria.
All the existing
Not all the existing
criteria were used. criteria were used.
Description of
software product
Excellent
description of
product including
five or more
screen shots
Well written
description of the
product including
effective
screenshots
Adequate
description of
No screen shots
product: good text or poorly written
and at least one
description
screenshot
Good evaluation
of factors
Detailed
descriptions of
the software in
relation to each
evaluation
criterion
Detailed
descriptions of
the software in
relation to most
evaluation criteria
Good descriptions
of the software in
relation to most
evaluation criteria
Few descriptions
of the software in
relation to the
evaluation criteria
Well-constructed
recommendations
with good
grammar and
spelling
Well-constructed
recommendations
that utilize a
significant
number of the
evaluation
criteria, error free
Well-constructed
recommendations
that utilize some
of the evaluation
criteria and errors
do not interfere
with meaning
Recommendations
that are supported
by the evaluation
criteria with few
errors
Recommendations
that are NOT
entirely supported
by the evaluation
criteria with errors
Documentation
quality
Excellent use of
Office features,
including
headings, page
numbers. table
formatting, and
printing
Good use of
Office features,
including
headings, page
numbers, table
formatting, and
printing
Minimum
formatting
Little formatting
and unattractive
printout
Timeliness
Late Submission Not Accepted!
Missing
(0)
…
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